protect your finances while opening a business

Tips for a Quality Video Conference Presentation

by Daniel Herrera

Video conferencing is a new technology that can dramatically improve the productivity of workers by eliminating much of the need for routine business travel. While these systems are designed to be easy to use, there are still some best practices that should be followed to make sure that your video conference goes smoothly and is productive.

Check and Adjust Your Settings Before Each Use

Before any meeting or presentation where you will need to use the video conferencing software, you should take a few minutes to check and adjust your settings. This can be important for allowing you to optimize the settings. For example, the light in the room where you use the video conferencing system can change depending on the time of day, which may require you to adjust the amount of artificial light that you use.

Another benefit is that you can avoid situations where these settings may have been changed by a system or software update. Luckily, these programs will typically have a calibration mode that can allow you to see the video and hear the sound so that you can make the necessary adjustments.

Consider Video Conferencing Solutions That Can Incorporate Presentations

It is often the case that you will need to be able to use slides and other media during the video conference as part of your presentation. When you are evaluating a potential video conferencing solution, it is important to check to determine whether it can be integrated with the presentation programs that you want to use. Otherwise, you may have to use a workaround to get this media to display, which could make it less reliable or impact the quality of your presentation.

Reduce Backlight as Much as Possible

A common mistake that people will make when they are broadcasting live video is failing to understand the need to reduce the amount of backlighting. Excessively bright lights behind the presenter can make it difficult for the camera to focus effectively, and it can also be highly distracting to the viewers. Rather, you will want the majority of your lighting to come from behind the camera.

For those that wear glasses, it is important to ensure that the lenses have an anti-reflective coating so that the lights will not show a visible reflection while they are on video. While your video conferencing software may have settings that allow you to increase the brightness of the video feed, this is never an alternative to improving the ambient lighting.

To learn more, contact video conferencing services.